DOT violations are more than just infractions; they come with significant consequences that can affect a driver’s compliance record, employment opportunities, and even the reputation of their carrier. Whether you’re a CDL driver or an employer, understanding how long these violations remain on your record is critical for maintaining a clean slate and staying compliant. This blog explores the duration for which different types of DOT violations remain on record, how they impact you, and what steps you can take to minimize their effects.
What Are DOT Violations?
DOT violations are infractions of regulations set by the Department of Transportation (DOT) and enforced by the Federal Motor Carrier Safety Administration (FMCSA). These violations range from minor paperwork errors to significant safety issues like hours-of-service (HOS) violations, failed drug tests, or vehicle maintenance deficiencies. Each violation has its severity and duration within specific compliance systems such as the Compliance, Safety, Accountability (CSA) scoring system or the Clearinghouse database.
Impact on CSA Scores
CSA points are assigned to drivers and carriers based on the severity of violations. High CSA scores can lead to increased FMCSA scrutiny, and carriers with problematic scores may face investigative audits or lost business opportunities.
DAC Reports and Driver History
For individual drivers, DOT violations are often documented in their DAC (Drive-A-Check) reports. These reports are critical in hiring, affecting your eligibility for future jobs.
How Long Do Different Violations Stay on Record?
CSA Points
According to FMCA Filings, CSA points remain on your record for three years. The severity of the violation determines the points assigned, and while older violations weigh less over time, they still contribute to your overall score. Frequent violations can significantly affect a carrier’s safety rating and a driver’s career.
Source: FMCA Filings
DAC Reports
Violations reflected in a DAC report typically stay on record for three years, but each company’s policies might influence how long they consider older violations during the hiring process. The TruckingTruth forum notes how violations like excessive weight tickets, failed inspections, or equipment issues can become hiring roadblocks even if not technically current.
Source: TruckingTruth
Drug and Alcohol Violations in the Clearinghouse
The FMCSA Clearinghouse retains drug and alcohol violation records for five years or until the driver completes the Return-to-Duty (RTD) process, whichever is longer. Employers can access this information when running queries for pre-employment or annual checks.
Source: FMCSA Clearinghouse
Out-of-Service Orders
Out-of-Service (OOS) violations generally stay on record for three years. These are some of the most serious violations and affect the carrier’s safety management scores (SMS).
Source: FMCSA Registration
Vehicle Crash Reports
Crash reports connected to DOT inspections stay on record for five years. Like other violations, their influence on CSA scores diminishes over time, but they still hold weight during that period.
Source: GetClue Blog
Why It Matters
Understanding the timeframes for DOT violations is essential for both drivers and carriers. Violations not only impact your record but can also lead to:
- Higher Insurance Rates: Carriers may face increased premiums due to high CSA scores.
- Employment Challenges: Drivers with DAC-report violations may find it difficult to secure new jobs.
- Operational Disruptions: Multiple violations increase the likelihood of FMCSA audits or penalties.
What Can You Do to Mitigate the Effects?
1. Stay Proactive with Compliance
Drivers and employers should prioritize regular training and compliance reviews. Following FMCSA guidelines and conducting internal audits can minimize the risk of violations.
2. Monitor Records Frequently
Employers should monitor CSA scores and safety ratings regularly, while drivers should periodically check their DAC records for accuracy. Errors can sometimes occur, and timely disputes can help mitigate unnecessary penalties.
3. Leverage the Clearinghouse
Employers are advised to use the FMCSA Clearinghouse for pre-employment checks and annual compliance reviews. Keeping accurate records ensures you fulfil requirements at both state and federal levels.
4. Resolve Violations Quickly
Whether completing an RTD program or addressing maintenance deficiencies, resolving violations as soon as possible ensures they don’t cast a long shadow over your record.
Final Thoughts
DOT violations can linger on your record for years, affecting everything from your CSA score to your employment prospects. Whether you’re a CDL driver trying to maintain a clean history or a carrier aiming to stay compliant, understanding these timeframes and their impact is key.
Make compliance a priority to reduce the likelihood of violations and their long-term effects. Resources such as the FMCSA’s official guidance and drug and alcohol testing FAQs can offer further support in navigating these challenges. Stay informed, take action, and stay safe.
Reference Article
How Long Does SAP Stay on your Record?
DOT Clearinghouse Recordkeeping Data Management
How do I Remove a Violation from the Clearinghouse?
Review How Long Do DOT Violations Stay on Your Record?.